We are seeking a highly organized and proactive Executive Assistant to support the Director of a reputed organization based in Mumbai. This is an excellent opportunity for an experienced professional to work closely with senior leadership, ensuring seamless coordination of time, tasks, and communication.
Job Title: Executive Assistant
Location: Mumbai
Reporting To: The Director
Experience: 4β8 years (preferred)
Industry: Real Estate / Corporate / Consulting (preferred)
About the Role:
This is more than a traditional assistant role. Youβll serve as a strategic partner to the Director, handling critical scheduling, communication, and project coordination. If you’re someone who thrives in a fast-paced, high-stakes environment, this role offers immense scope for learning and growth.
Key Responsibilities:
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Manage complex calendars, appointments, and meeting schedules.
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Handle end-to-end travel arrangements β bookings, visa processing, travel insurance, and itinerary planning.
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Maintain and renew memberships, subscriptions, and organizational accounts.
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Draft, edit, and manage emails, reports, presentations, and documents with precision.
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Coordinate internal and external meetings, ensuring all logistics and materials are in place.
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Liaise with internal teams and external stakeholders on behalf of the Director.
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Track deadlines, deliverables, and follow-up on key action points across multiple projects.
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Maintain confidentiality and handle sensitive information with professionalism.
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Support in personal task management as required.
Candidate Requirements:
β Proven experience as an Executive Assistant or Personal Assistant supporting senior leadership.
β Strong organizational skills with the ability to multitask and prioritize effectively.
β Excellent written and verbal communication skills.
β High level of discretion, integrity, and professionalism.
β Proficient in Google Workspace (Docs, Sheets, Calendar, Meet) and Microsoft Office Suite.
β Comfortable with virtual collaboration tools such as Zoom, Google Meet, etc.
β Ability to anticipate needs and act proactively and independently.
β Bachelorβs degree preferred.
β Prior experience supporting C-level executives is an advantage.
β Flexibility to work in a dynamic, fast-paced work environment.
Why Join?
πΉ Work closely with top management and be part of strategic decision-making.
πΉ Opportunity to contribute to key projects and initiatives.
πΉ Professional growth in a challenging yet supportive work environment.
π© How to Apply
π§ Send your CV to: Vaibhavsable0009@gmail.com
π Contact: 9372903944
π Contact us for more roles
π View All Current Openings